12th Induction
& Turnover Ceremonies

RY 2008-2009

THE DISTRICT GOVERNOR 

The District Governor is the only officer of Rotary International in the district. He/She functions under the general control and supervision of the Rotary International Board. 

The District Governor is charged with the duty of furthering the Object of Rotary by providing leadership and supervision of the club leaders to encourage participation in the district leadership plan.  The District Governor shall also ensure continuity within the district by working with past, current, and incoming district leaders in fostering effective clubs. 

The District Governor shall be responsible for the following activities in the district. 

-  focusing attention on important Rotary issue

-  providing special attention to weak and struggling clubs;

-  motivating Rotarians to participate in service activities; and

-  personally recognizing the outstanding contributions of Rotarians in the district;

The District Governor may organize and appoint members of the district committees.  He/She is ex-officio member of all district committees, except the District Nominating Committee.

 

OFFICE OF THE DISTRICT GOVERNOR

SENIOR DEPUTY GOVERNORS

             The Senior Deputy Governors exercise supervision over certain functions of the Office of the District Governor, and discharge such duties that are inherent to their office such as Administration, Operations, Programs, District Affairs, etc., or those assigned to them by the District Governor from time to time.

SDG/CHIEF OF STAFF

            The Chief of Staff is a specialist who has the ability and experience to conserve the time and energy of the District Governor. He/She directly assists, as chief of staff, and provides support to the Governor, in managing his responsibilities in the District.

SDG/CHIEF AIDE

            The Chief Aide provides assistance to the District Governor during his visits to the clubs and all district activities, ensuring that optional organizational requirements are met, to ease down the burden of the Governorís span of concerns; he/she assists the District Governor in all phases of the club visit or activity; and performs such functions as may be assigned to him from time to time.

SDG/LEGAL COUNSEL

            The Legal Counsel acts as the lawyer of the district. He/She assists the District Governor, in matters pertaining to Rules and Procedure, includiing the operation of the District Nominating Committee (DNC)

RULES AND PROCEDURE

            The members of the Rules & Procedure provide advice to the District Governor, on all matters pertaining to the RI Manual of Procedure, the Policies of Rotary, the District Policy Manual, and such other rules and regulations pertaining to the operation of the District.

SDG/DISTRICT TREASURER

            The District Treasurer is the custodian of the District funds and acts as its disbursing officer.  He collects the per capita district funds; keeps records of district receipts and disbursements; maintains an effective system of accounting control; submits financial reports; and assists in strengthening the financial position of the district, to serve best the object of Rotary. He/She may disburse funds only when authorized to do so.

SDG/ FINANCE

            The SDG for Finance is responsible for the financial planning of the District, to ensure that all financial costs of operating the district are determined and a budget thereof is properly planned. Subject to approval by the District Governor, he/she plans and determines the financial resources, finding ways and means for additional financing, both as to amount and source, ensuring budget control, and effective accounting control.

DDG/CHAIRMAN, BUDGET COMMITTEE

            Subject to the approval of the District Governor, through the SDG for Finance, the committee prepares and recommends the district budget and provides advice as necessary on the budget and other financial concerns of the district.

DDG/CHAIRMAN, WAYS AND MEANS COMMITTEE

            Subject to the approval of the District Governor, through the SDG for Finance, he/she plans, organizes and executes activities to generate funds for district activities and projects, including the funding requirements of the First District Conference of the 2nd Century of Rotary in 2006, through the combination of solicitation, generation of sponsors, and promotion of District projects and activities.

SDG/DISTRICT AUDITOR

            The SDG/District Auditor reviews the Accounting Control and the records that establishes the receipts and expenditures from the district funds, and certifies as to the correctness of the District Treasurerís financial reports.

SDG/PUBLIC RELATIONS

            The SDG for Public Relations shall be responsible for formulating a plan to create and/or increase public awareness concerning the work of Rotary Clubs and Rotarians in the district especially in Rotaryís efforts to provide hope to the needy, and help change the lives of people mired in poverty and hopelessness. He/She provides the stimulus and guidance to clubs to enable them to develop and sustain effective local public relations program; assist district committees concerning promotional activities and publicity all to portray the good public image of Rotary.

SDG/CHIEF PROTOCOL OFFICER

            The Chief Protocol Officer is responsible for the propagation of appropriate protocol practices at the district and club meetings as may become necessary; he/she makes sure that Rotary protocol is strictly enforced in all Rotary functions;  he/she informs clubs regarding Rotary protocol by making himself available as resource person, whenever invited.

DDG/SPECIAL ASSISTANT

            Reporting to the District Governor, they perform special functions, both staff and operations, as may be assigned to him from time to time.

GRIEVANCE COMMITTEE

            The safety and well being of Rotarians and the family of Rotary, including the protection of our partners in the pursuit of the Four Avenues of Service and in the promotion of the programs of The Rotary Foundation, shall be the object of the Districtís greatest consideration viz-a-viz the Rotariansí adherence to Ethical conduct, observance of the 4-Way Test, and the eternal quest for truth and justice; including all misconduct and/or acts amounting to criminal offense such as sexual abuse or harassment, involving Rotarians and Non-Rotarians, and the unethical misappropriation of Rotary and foundation funds.

            The Grievance Committee shall receive the report of any incident concerning the allegation of wrongdoing following an ďAllegation Reporting GuidelinesĒ to be promulgated by the Grievance Committee as approved by the District Governor, and forthwith conduct an inquiry, always mindful to avoid gossip and blame. When the inquiry is concluded, a confidential report is submitted to the District Governor, complete with a statement of facts, findings, and recommendation.

 

ADMINISTRATION GROUP

SDG/DISTRICT SECRETARY

            Reporting to the District Governor, the District Secretary is responsible for the administrative concerns of the district. He/She is in charge of the daily affairs of the District.  He/She motivates and guides all the clubs through the Dep. Governor/DDS in complying with all Rotary International and district reports/requirements, makes an inventory of all Clubs and ensures that all Clubs comply with and pay RI dues on time. He/She sends reminders to defaulting Clubs to pay their annual dues, contributes to the GML, and documents District and Club activities.

            The District Secretary shall maintain a calendar of activities in the District and disseminate the information to the Clubs. He/She assists the Governor in making arrangements for District Meetings, handles correspondence, as directed, and compiles records of District Meetings.

DDG/DEPUTY DISTRICT SECRETARY

            The Deputy District Secretary assists the District Secretary in the performance of his duties, with particular emphasis on Club and District Administration, communications, reportorial requirements of Clubs, and acts in the latterís absence.

PRESIDENTIAL CITATION

            The Presidential Citation is a challenge from the President of Rotary International for excellence. This year, the challenge begins on July 1, 2005. The certification form to be signed by the Governor must be received by Rotary International not later than 15 April 2006.

            The Committee shall be responsible for monitoring Club compliance and shall report their progress to the District Secretary. He/She shall also ensure the submission of the accomplished form to the District Secretary for signature of the District Governor, and transmittal to Rotary International.

PHILIPPINE ROTARY MAGAZINE

            The District Representative to the PRM shall ensure clubs compliance with subscription requirements to a Rotary Magazine, with at least 80% of members of each club subscribing to the Philippine Rotary Magazine; promote wide distribution of copies of the Philippine Rotary Magazine by clubs to non-Rotarians, and motivate clubs to contribute articles to the Philippine Rotary Magazine.

LIFETIME MEMBERSHIP

            Reporting to the District Secretary, the Chairman shall promote lifetime membership of Rotarians to the Philippine Rotary Magazine.

DDG/GOVERNOR MONTHLY LETTER

The DDG for GML is in charge of the preparation and publication of the Governorís Monthly Letter, and ensures that it contains all the necessary information to comply with the requirements of Rotary International and the District objectives.

ALAY LAKAD

            Reporting to the District Secretary, he/she coordinates the widest Clubís participation to the annual Alay Lakad Project. He/She stimulates participation by providing incentives  and other motivational schemes.

DISTRICT DIRECTORY

            Headed by the District Secretary, the Committee shall be responsible for the  preparation and timely publication of the District Directory that shall contain the necessary information, to enhance contacts and fellowship and camaraderie by and among the Presidents 101 and Team 101.

DISTRICT INTERNET COMMUNICATION OFFICER

            Reporting to the District Secretary, the District Internet Communications Officer shall inform all Rotary clubs about the availability of the internet for club communications and information; he/she makes available an updated district website for the information of all Rotarians world-wide; and serve as the conduit of the District Governorís information dissemination.

SPOUSES IN ROTARY

            The Committee shall motivate, guide and mobilize the active participation of Rotary spouses in club endeavors and district events/activities, and the propagation of this yearís Theme ďService Above SelfĒ.

INTERNATIONAL AWARDS / RECOGNITION

            Spread in the pages of the Manual of Procedure are a number of Awards and Recognition to which many of the Rotarians in the District may be entitled to receive, both from The Rotary Foundation and Rotary International. This committee will be in charge of an integrated search in the District to enable Clubs and the District Governor to submit timely nominations.

 

OPERATIONS GROUP

SENIOR DEPUTY GOVERNOR

            Reporting to the District Governor, the SDG for Operations shall be responsible for motivating and guiding Clubs through the Assistant Governors, in collaboration with the various district program committees, with the objective of enabling clubs to serve best the object of Rotary and with emphasis on the current thrusts of Rotary International and the District.

            His specific duties and responsibilities are as follows:

*   Conduct regular Area Meetings with area district officers and Presidents to discuss;

o       Semi Annual Report

o       accomplishment of Planning Guide for Effective Rotary Clubs

o       plans for induction

o       conduct of Team Visit and Governorís Visit

o       Car Raffle

*   Follow-up and submit the AG Forms,

*   Ensure that the Assistant Governors perform their  duties and responsibilities with emphasis on regular visits to the clubs, accomplishment of AG Forms, induction, Team Visit, Governorís Visit, submission of Planning Guide for Effective Rotary Clubs, SAR payment, magazine subscription, accomplishment of membership and TRF targets, etc.

*   Lead the team visits together with the Assistant Governor, Deputy Governor / Deputy District Secretary, Deputy Governor for Membership Development, Deputy Governor for the Rotary Foundation and the Deputy Governor / Deputy District Treasurer, and relevant Programs District Coordinating Chair. At the discretion of the Senior Deputy Governor, he/she may constitute two (2) Governorís teams composed of 1.)  Senior Deputy Governor, Deputy Governor / Deputy District Secretary and Assistant Governor concerned; and 2.)  Deputy Governor for Membership Development, Deputy Governor for The Rotary Foundation, Deputy Governor / Deputy District Treasurer and Assistant Governor and relevant Programs DG District Coordinating Chair.  He/She may also augment the Governorís Team by utilizing the Asst. Governor-at-Large.

*   Ensure that the requirements of the Governor concerning induction matters are addressed by the club. This includes securing a copy of the induction program from the club at least (5) days prior to the scheduled induction.  The Senior Deputy Governor and Assistant Governor concerned shall be the point men of the district relative to induction matters.

*   Ensure that the Governorís Visit and Team Visit are implemented in accordance with the guidelines issued by the Governor.  The Senior Deputy Governor and Assistant Governor concerned shall be the point men of the district relative to the Governorís Visit and Team Visit are concerned.

*   Engage any of the Asst. Governorís-at-Large in areas where the assigned Asst. Governor is unable to function, or assign such functions he/she nay deem proper and necessary.

*   Be personally present during club induction, Governorís Visit and Team Visit (whenever assigned) of clubs under him, and preferably in many of those outside his area.

*   Attend scheduled District Executive Committee meetings called by the Governor.

*   Together with the Asst. Governors, facilitate the goal-setting of clubs.

*   Hold meetings with Asst. Governors from time to time.

*   Encourage Asst. Governors to follow through on request and requirements of the Governor.

* Collect the Planning Guide for Effective Rotary Clubs from Assistant Governors, and submit the same during the District Executive Committee meeting.

*   Attend and actively promote the District Conference.  Be the point man of the district for the attendance of the area to the District Conference.

*   Actively support The Rotary Foundation through programs participation and financial contribution.  If possible, lead by example.

*   Call and preside over a monthly regular meeting of area district officers (Deputy Governor / Deputy District Secretary, Deputy Governor for Membership Development, Deputy Governor for The Rotary Foundation, Deputy Governor / Deputy District Treasurer, Deputy Governor for Public Relations, Deputy Governor for Protocol, Deputy Governor for GML/PRM, Deputy Governorís Aide, Asst. Governors and such other officers he/she may deem necessary to be included in the meeting and the Presidents every first Monday of the Month, unless otherwise indicated.

*   Monitor each clubís performance relative to the accomplishment of TRF and membership pledges, district thrusts, presidential citation, service projects, etc.

*   Ensure the collection of the district fund during the induction or Governorís Visit, whichever comes first, in the amount of P400.00, multiplied by the number of Rotarians including those newly inducted.

*   Actively promote the Car Raffle.

*   Actively promote the RI Convention.

*   Performs such other functions that may be assigned to him by the Governor from time to time.

DDG/AREA DEPUTY SECRETARY

            Reporting to the SDG and the District Secretary, he/she is responsible for the administrative concerns of his area; coordinates with the District Secretary to ensure, among others, effective communication between the clubs and all sectors within the district organization, and in full compliance with all Rotary International and district reports / requirements.

            His specific duties and responsibilities are as follows:

*   Collect reports from the Presidents in the are on or before the 3rd day of the month.

*   Summarize the monthly Report and submit copies to the District Secretary, with copies furnished to the Asst. Governors and Senior Deputy Governor on or before the 8th day of the month, in the forms provided.

*   Attend the scheduled Area Meeting called by the Senior Deputy Governor.

*   Attend the meetings called by the District Secretary.

*   Join the Team Visit as assigned by the SDG.

*   Be personally present during the induction, Governorís Visit and Team Visit of the clubs in the area.

*   Attend important district / area activities as representative of the clubs in his area.

*  Actively support The Rotary Foundation through programs participation and financial contribution.  If possible, lead by example.

*   Attend and actively promote the District Conference.

*   Be the point man of the district in the area working under the Senior Deputy Governor and District Secretary as regards report submission.

*   Perform such other functions that may be assigned to him by the Senior Deputy Governor, District Secretary or the District Governor from time to time.

DDG/ AREA DISTRICT TREASURER

Reporting to the District Treasurer and the SDG concerned, assists in performing the function of the District Treasurer with special emphasis on the collection of District fund.

            His specific duties and responsibilities are as follows:

*   Attend the scheduled Area Meeting called by the Senior Deputy Governor.

*   Take care of documentation of Assistant Governor Training Subsidy.

*   Join the Team Visit as assigned by the Senior Deputy Governor.

*   Be personally present during the induction, Governorís Visit, and Team Visit of the clubs in the area.

*   Attend important district / area activities as representative of the club in his area.

*   Actively support The Rotary Foundation through programs participation and financial contribution.  If possible, lead by example.

*   Attend and actively promote the District Conference.

*   Be the point man of the district in the area working under the Senior Deputy Governor and District Treasurer relative to the collection of District Fund and other financial matters such as the Car Raffle, if so assigned by the Senior Deputy Governor.

*   Perform such other functions that may be assigned to him by the Senior Deputy Governor, District Treasurer or the District Governor from time to time.

MEMBERSHIP DEVELOPMENT 

            Reporting to the Membership Development Task Force Chairman and the SDG concerned, assists clubs to attain membership growth goals and develop / implement membership development programs.

            His specific duties and responsibilities are as follows:

*   Attend the scheduled Area Meetings called by the Senior Deputy Governor.

*   Attend the meetings called by the District Membership Development Committee.

*   Join the Team Visit as assigned by the Senior Deputy Governor.

*   Be personally present during the induction, Governorís Visit and Team Visit of the clubs in the area.

*   Attend important district /  area activities as representative of the clubs in his area.

*   Actively support The Rotary Foundation through programs participation and financial contribution.  If possible, lead by example.

*    Attend and actively promote the District Conference.

*   Be the point man of the district working under the Senior Deputy Governor and the District Membership Development Committee relative to the SAR, reporting new members, reporting terminated members, Rotary Academy and club extension.

*    Serve as link between the clubs in area and the Rotary Academy for purposes of information dissemination and follow-up for attendance of Rotarians to the Rotary Academy.

*   In coordination with the District Membership Development Committee and Senior Deputy Governor, assist the District Governorís Special Representative and sponsoring clubs in all matters of club extension.

*   In coordination with the District Membership Development Committee and Senior Deputy Governor, assist the Asst. Governor in matters of SAR submission and reporting of new and terminated members.

*   Monitor each clubís performance with respect to accomplishment of membership pledges.

*   Perform such other functions that may be assigned to him by the Senior Deputy Governor, District Membership Development Committee, or the District Governor from time to time.

DDG/AREA ROTARY FOUNDATION

            Reporting to The District Rotary Foundation Committee and the SDG concerned, encourages and assists clubs to help meet the goal for contribution to the Rotary Foundation and assists in the Rotary Foundation related matters.

His specific duties and responsibilities are as follows:

*   Attend the scheduled Area Meetings called by the Senior Deputy Governor.

*   Attend the meetings called by the District Membership Development Committee.

*   Join the Team Visit as assigned by the Senior Deputy Governor.

*   Be personally present during the induction, Governorís Visit and Team Visit of the clubs in the area.

*   Attend important district /  area activities as representative of the clubs in his area especially the following:

*   Actively support the Rotary Foundation through programs participation and financial contribution.  If possible, lead by example.

*    Attend and actively promote the District Conference.

*   Be the point man of the district in the area, working under the Senior Deputy Governor and The District Rotary Foundation Committee relative to the TRF pledges.

*   In coordination with the DRFC and Senior Deputy Governor, assist the club in all matters relating to matching grants.

*   Monitor each clubís performance with respect to the accomplishment of TRF pledges.

*   Perform such other functions that may be assigned to him by the Senior Deputy Governor, DRFC or the District Governor from time to time.

DDG/ AREA PUBLIC RELATIONS

            Reporting to the SDG and the SDG/Public Relations Officer, he/she assists in providing stimulus and guidance to the Clubs in the Area, to enable them to sustain and effective local public relations program; and assists in the promotional activities and publicity of programs and projects that portray the good public image of Rotary.

            His specific duties and responsibilities are as follows:

*   Attend the scheduled Area Meetings called by the Senior Deputy Governor;

*   Attend the scheduled meetings arranged by other District/Programs Committees;

*   Join the Team Visit as assigned by the Senior Deputy Governor;

*   Be personally present during the Induction and Governorís Visit of the Clubs in the Area;

*   Actively support the Rotary Foundation through program participation and financial contribution. If possible, lead by example;

*   Be the point man, in conjunction with the SDG, in creating public awareness about the good work of Rotary in the Area;

*   Perform such other duties as may be assigned to him by the SDG, SDG/Public Relations Officer, and the District Governor, from time to time.

DDG/AREA DEPUTY GOVERNORíS AIDE

Reporting to the SDG and the SDG/Chief Aide, he/she assists the District Governor in setting up his visits to the clubs in his area; helps coordinate specific district activities and provides assistance to the District Governor in all phases of the club visit or activity; and performs such other functions as may be assigned to him from time to time.

            His specific duties and responsibilities are as follows:

*   Attend the Area Meetings called by the Senior Deputy Governor;

*   Join the Team Visit assigned by the Senior Deputy Governor;

*   Attend the Induction and Governorís Visits of all the Clubs in the area;

*   Attend important district/area activities;

*   Actively support The Rotary Foundation through program participation and financial contribution. If possible, lead by example;

*   Perform such other function as may be assigned to him by the SDG, the SDG/Chief Aide, and the District Governor, from time to time.

DDG/AREA DEPUTY PROTOCOL OFFICER

            He/She is responsible for the propagation of appropriate protocol practices at the area and club meetings, as necessary; and ensures that Rotary protocol is strictly enforced in all Rotary functions; informs clubs about Rotary protocol by making himself available as resource person, whenever invited.

            His specific duties and responsibilities are as follows:

*   Attend the Area Meetings called by the Senior Deputy Governor;

*   Join the Team Visit assigned by the Senior Deputy Governor;

*   Attend  Induction and Governorís Visits of all the Clubs in the Area;

*   Actively support The Rotary Foundation through program participation and financial contribution. If possible, lead by example;

*   Perform such other functions as may be assigned to him by the SDG, the SDG/Chief of Protocol, and the District Governor, from time to time.

DDG/AREA GML / PRM CORRESPONDENT

            Reporting to the SDG and the District Secretary, he/she assists the Clubs in his Area to submit reports of projects and activities to the Governorís Monthly Letter, and the Philippine Rotary Magazine. He/She ensures that all members of the Clubs in the Area are 100% compliant with the requirements for subscription to either the Rotarian or the Philippine Rotary Magazine. As much as practicable, at least 80% of Club membership must be encouraged to subscribe to the Philippine Rotary Magazine.

            His specific duties and responsibilities are as follows:

*   Attend the scheduled Area Meetings called by the Senior Deputy Governor;

*   Attend the meetings called by the District Committees in the Area in conjunction with the Senior Deputy Governor;

*   Join the Team Visits as assigned by the Senior Deputy Governor;

*   Attend import district/area activities;

*   Actively support the Rotary Foundation through program participation and financial contribution. If possible, lead by example.

*   Attend and support the District Conference;

*   Be the point man of the district, in conjunction with the SDG, relative to the reportorial responsibilities of projects and activities in the Area to the Governorís Monthly Letter and the Philippine Rotary Magazine;

*   Perform such other functions as may be assigned to him by the SDG, District Secretary, and the District Governor, from time to time.

ASSISTANT GOVERNOR

            Reporting to his SDG, he/she is responsible for motivating and guiding the clubs in his group, with the objective of enabling them to serve best the object of Rotary and with emphasis on the current thrusts of Rotary International and the district; he/she coordinates with the clubs in the group and collaborates with all sectors within the district organization.

*    Attend regular Area Meetings of Presidents scheduled by the SDG to discuss:

-                     Semi Annual Report

-                     accomplishment of Planning Guide for Effective Rotary Clubs

-                     plans for induction

-                     conduct of Team Visit and Governorís Visit

-                     Car Raffle

*   Visit each club under him regularly, minimum of once a quarter, and preferably once a month.

*   Accomplishes the AG Forms 1-4 every visit and submits the same to the Senior Deputy Governor on or before the deadline set by the district.

 ASSISTANT GOVERNOR-AT-LARGE

            Reporting to his SDG, responsible for motivating and guiding clubs in his area with the objective of enabling them to serve best the object of Rotary and with emphasis on the current thrusts of Rotary International and the district; performs such other functions as may be assigned to him by the Senior Deputy Governor from time to time, and may be required to perform any or all of the work of a regularly assigned Assistant Governor.

 

PROGRAMS GROUP

SENIOR DEPUTY GOVERNOR FOR PROGRAMS

            Reporting to the District Governor, the Senior Deputy for Programs is responsible for planning and implementing district goals and activities, and guiding and motivating participation of clubs, either singly or jointly, in collaboration with the Operations Group, in the various programs of Rotary International, The Rotary Foundation, and the district, with the objective of enabling clubs to serve best the object of Rotary, with emphasis on the current thrust of Rotary International, and the district.

DISTRICT COORDINATING CHAIRMAN (DDG/DCC)

            Reporting to the Senior Deputy Governor for Programs, in collaboration with the Operation Group, coordinates the planning and implementation of all district goals and activities under his specific Avenue of Service, and guides and motivates participation of clubs, either singly or jointly, through his Committee Chairmen, with the objective of enabling clubs to serve best the object of Rotary, and with emphasis on the current thrust of Rotary International and the district.

DEPUTY DISTRICT COORDINATING CHAIRMAN

            Reporting to the DDG/DCC for the concerned Avenue of Service, assist in running the affairs of the Avenue of Service to which he/she is assigned, and serves in the latterís absence.

 

PROGRAM COMMITTEE CHAIR CLUB SERVICE 1

SPEAKERS BUREAU

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Club Service I, the District Speakersí Bureau is responsible for the development of the important resource in club service, by providing clubs with a list of possible and minded guest speakers, their topics of interest, their availability and contact numbers, and other relevant data.

WOMEN IN ROTARY

            Reporting to the Deputy Governor and the District Coordinating Chair for Club Service I, the committee shall prepare  district programs relative to the propagation of the active role of  women in Rotary.

CLUB BULETTIN

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Club Service I, the committee shall prepare district programs to enable clubs to publish effective weekly club bulletins; nominates entries for the Best Club Bulletin awards.

CLASSIFICATION

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Club Service I, the committee is responsible for formulating the program for the achievement of a balanced membership in each club through a systematically prepared classification system. As far as practicable, it may complete a roster of all filled and unfilled classifications in every locality in the district.

FAMILY OF ROTARY

            Reporting to the Senior Deputy Governor/District Coordinating Chair for Club Service I, the committee is responsible for the development of a program to integrate the participation/involvement of the family of Rotary in all or any of the projects/programs of the different clubs in the district. The family of Rotary is not confined to the immediate family of a Rotarian, but includes the whole range of its partners in service, such as the Rotaract/Interact/RYLA/RVCs, collaborators, sponsors, the community that the Rotary serves, the benefactors and their beneficiaries, and other cooperators.

ROTARY INFORMATION

            Reporting to the Senior Deputy Governor/District Coordinating Chair for Club Service I, the committee shall be responsible for formulating a program that will address the need to inform new members about the privileges and responsibilities of new members and to keep new members informed about the history, object, and activities of Rotary at all levels; as well as developing in each Rotarian a sense of responsibility and understanding expressed by personal dedication to Rotary ideals.

 

PROGRAM COMMITTEE CHAIR CLUB SERVICE 2

DISTRICT FELLOWSHIP

            The Committee shall plan and organize a district fellowship, at least once a month, and on special events such as the Moon Cake Festival, Octoberfest, Christmas, and other fellowships of Rotarians with common interests, like golf, billiard, bowling, fishing, etc. The Committee shall submit preliminary plans (schedule, host clubs, mechanics, budget, etc.) to the Senior Deputy Governor (Programs, Operations, and District Affairs), and the District Coordinating Chair.

GOVERNORíS CUP GOLF TOURNAMENT

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Club Service II, the committee shall organize a year-round golf circuit of at least five (5) legs to provide not only fellowship for Rotarian golfers but also to help raise funds for worthy community service projects in the district; nominates host clubs, coordinates schedules and reviews policies and rules for the tournament.

BOWLING TOURNAMENT

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Club Service II, the committee shall plan and organize a district bowling tournament, review policies and rules for the tournament, promotes fellowships of bowling enthusiasts among Rotarians and their families; submits preliminary plans (schedule, host clubs, mechanics, budgets, etc.) to the Senior Deputy Governor (Programs, Operations, District Affairs), and the District Coordinating Chair.

FISHING FELLOWSHIP

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Club Service II, the committee shall plan and organize a district fishing tournament, review policies and rules of the concerned tournament, and promotes fellowship of fishing enthusiasts among Rotarians and their families; submits preliminary plans (schedule, host clubs, mechanics, budgets, etc.) to the Senior Deputy Governor (Programs, Operations, and District Affairs), and the District Coordinating Chair.

CHINESE NEW YEAR

            Reporting to the Senior Deputy Governor/District Coordinating Chair for Club Service II, shall plan and organize a district celebration of Chinese New Year; it shall submit preliminary plans (schedule, host clubs, mechanics, budgets, etc.) to the Senior Deputy Governor (Programs, Operations, District Affairs), and the District Coordinating Chair.

MOON CAKE FESTIVAL

            Reporting to the Senior Deputy Governor/District Coordinating Chair for Club Service II, the committee shall plan and organize a district celebration of Moon Cake Festival; submits preliminary plans (schedule, host clubs, mechanics, budgets, etc.) to the Senior Deputy Governor (Programs, Operations, District Affairs) and the District Coordinating Chair.

OCTOBERFEST

Reporting to the Senior Deputy Governor/District Coordinating Chair for Club Service II, the committee shall plan and organize a district Octoberfest; submits preliminary plans (schedule, host clubs, mechanics, budgets, etc.) to the Senior Deputy Governor (Programs, Operation, District Affairs) and District Coordinating Chair.

CHRISTMAS FELLOWHIP

            Reporting to the Senior Deputy Governor/District Coordinating Chair for Club Service II, the committee shall plan and organize a district Christmas Party; submits preliminary plans (schedule, host clubs, mechanics, budgets, etc.) to the Senior Deputy Governor and District Coordinating Chair.

BADMINTON

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Club Service II, the committee shall plan and organize a district badminton tournament, review policies and rules for the tournament, promotes fellowships of badminton enthusiasts among Rotarians and their families; submits preliminary plans (schedule, host clubs, mechanics, budgets, etc.) to the Senior Deputy Governor (Programs, Operations, District Affairs), and the District Coordinating Chair.

 

PROGRAM COMMITTEE CHAIR

VOCATIONAL SERVICE

VOCATIONAL TRAINING/SCHOLARSHIP

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Vocational Service, the committee shall be responsible for the formulation, development, and promotion of short-term vocational training programs, with scholarship, for the underprivileged members of society in the district.

CAREER GUIDANCE DEVELOPMENT

            Reporting to the Senior Deputy Governor and the District coordinating Chair for Vocational Service, the committee shall be responsible for the formulation of a career development program for high school students, which may be undertaken in the district.

VOCATIONAL AWARENESS

            Reporting to the Senior Deputy Governor and the District coordinating Chair for Vocational Service, the committee shall formulate plans and programs to emphasize the involvement of clubs in the everyday practice of the ideals of vocational service, with particular emphasis on creating awareness in the community, of specific services of Rotarians, such as the lawyers for legal aid, the doctors for free medical services, teachers for literacy actions, engineers for free construction/technical services, computer experts for teaching basic knowledge in computer, businessmen and professionals doing community work; all these to be done during the Vocational Service Month.

ROTARY VOLUNTEERS IN ACTION

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Vocational Service, the committee shall help to propagate in the district the volunteer opportunities available within their own club and in their communities and to enhance the use of Rotary volunteers; mindful of resources available for possible community and international service including placement, training and funding of volunteers.

PLANT VISIT

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Vocational Service, the Committee shall formulate programs for conducting plant visits; facilitates and organizes club-hosted plant visits in Cavite Export Processing Zone, and other plant facilities of general interest to club members in the district.

JOBS FAIRS

            Reporting to the Senior Deputy Governor District Coordinating Chair for Vocational Service, the Committee shall formulate programs for conducting job fairs in appropriate locations for the purpose of helping the unemployed and needy members of society.

ETHICS

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Vocational Service, the Committee shall formulate programs to promote the Second Object of Rotary, which refers to the ďencouragement of high ethical standards in business and professions. ď They surface in the form of values, ideas, norms, and teachings that uplift, ennoble, fulfill, empower, and inspire Rotarians.

4-WAY TEST & HONESTY

             Reporting to the Senior Deputy Governor and the District Coordinating Chair for Vocational Service, the Committee shall formulate programs and activities in the district that will propagate high ethical standards in human relations and the principles of the ď4-Way TestĒ.

ENTREPRENUERIAL DEVELOPMENT

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Vocational Service, the Committee shall formulate programs and activities that will promote, encourage, and develop entrepreneurship among the business minded members of the community.

EMPLOYER-EMPLOYEE RELATIONS

             Reporting to the Senior Deputy Governor and the District Coordinating Chair for Vocational Service, the Committee shall formulate programs aimed at improving  employer-employee relations and the propagation of industrial peace in the workplace; towards this end, the giving of recognition and awards to outstanding employers and employee shall be encouraged.

VOCATION AT WORK

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Vocational Service, the Committee shall formulate plans and programs that promotes high ethical standards and moral values in the workplace, create vocational opportunities for the needy including out-of-school youth, employee training, post retirement service opportunity, employment counseling and vocational recognition programs.

 

PROGRAM COMMITTEE CHAIR

COMMUNITY SERVICE

COMMUNITY SERVICE SEMINAR

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Community Service, the Committee shall formulate and conduct a seminar program for all community related projects of the district towards consolidating the available resources for an effective implementation of club and district projects.

ANTI-DENGUE

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Community Service, the committee shall formulate programs and activities aimed at controlling the breakdown of dengue in the community.

MEDICAL MISSION

Reporting to the Senior Deputy Governor and the District Coordinating Chair for Community Service, the committee shall formulate programs and activities aimed at undertaking and conducting medical-related service projects in the district 

DENTAL MISSION

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Community Service, the committee shall formulate programs and activities aimed at undertaking and conducting dental-health related service projects in the district 

AVOIDABLE BLINDNESS

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Community Service, the committee shall formulate programs and activities aimed at  undertaking and conducting avoidable blindness projects in the district.

VITAMIN A

Reporting to the Senior Deputy Governor and the District Coordinating Chair for Community Service, the committee shall formulate programs and activities aimed at undertaking vitamin A projects in the community.

ROTARY COMMUNITY CORPS/COOPERATIVES

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Community Service, the committee shall formulate programs and activities to propagate the organization of new Rotary Community Corps; updates listing of all Rotary Community Corps in the district; and develops district-level programs that will help the leadership of Rotary Community Corps leaders.

CONCERN FOR THE ELDERSLY/ DISABLED/ HANDICAPPED

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Community Service, the committee shall formulate programs and activities aimed at providing assistance to the elderly, the handicapped, and the disabled.

CONCERN FOR THE STREET CHILDREN

            FOUNDATION   -     The committee shall support the activities and programs of the Street Children Foundation, in conjunction with other Rotary Clubs.

            NEW PROJECTS -   The committee shall formulate and develop a plan for the organization of an integrated services and facilities for the Street Children of various clubs in the District.

ALCOHOL/DRUG ABUSE

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Community Service, the Committee shall formulate plans and programs for alcohol and drug abuse prevention, whether in the schools, in the workplace, in public places, or elsewhere in the district.

TREE PLANTING/ENVIRONMENTAL CONCERN

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Community Service, the Committee shall formulate plans and programs for a massive tree planting activity, and promote the conduct of a survey of all pollutants affecting the waterways, rivers, esteros, and tributaries in the district.

WATER/PUBLIC HEALTH

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Community Service, the Committee shall formulate plans and activities that will address the problem of clean water, public health and sanitation, and the improvement of the well-being of those who are deprived of  essential resources.

POVERTY ALLEVIATION

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Community Service, the Committee shall formulate plans and programs aimed at alleviating poverty in many communities in the District.

            LOW COST HOUSING -      The problem of housing is an issue that boggles the imagination; definitely beyond what Rotarians can solve. However, the basic need for a person to live an acceptable life, continues to be addressed both by government and the private sector. Perhaps, there is hope. This Committee, therefore, shall formulate plans and programs aimed at building communities with decent housing for the poor and the marginalized members of society.

            MICRO LENDING/LIVELIHOOD   -        The Committee shall formulate plans and programs, to promote and propagate the principles of micro lending or revolving loans, as a means of enhancing livelihood to the needy, and thus help to alleviate poverty among the poor and the underprivileged members of society.           

COMMUNITY LITERACY

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Community Service, this Committee shall formulate plans and programs for an integrated literacy and education program that will address the needs of the tribal communities, the street children, the out of school youth, or the adults struggling with functional illiteracy.

 

PROGRAM COMMITTEE CHAIR

INTERNATIONAL SERVICE

YOUTH EXCHANGE-FOREIGN/LOCAL

             Reporting to the Senior Deputy Governor and the District Coordinating Chair for International Service, the Committee shall formulate plans  for a widespread participation of clubs in the international youth exchange program with foreign clubs or with local clubs; and coordinates district-level and if applicable, interdistrict, youth exchange.

WORLD COMMUNITY SERVICE

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for International Service, the committee shall formulate plans and programs in the district for the widespread information of the opportunities offered by the World Community Service Programs, and to encourage clubs to enlist Club projects in the WCS Registry; promotes foreign donations to WCS projects of clubs in the district, and monitors WCS activities of the club and the district.

FRIENDSHIP EXCHANGE

Reporting to the Senior Deputy Governor and the District Coordinating Chair for International Service, the committee shall formulate plans and programs aimed to encourage clubs to participate in friendship exchange or reciprocal visits with Rotarians and Rotary clubs from other countries.

 

PROGRAM COMMITTEE CHAIR YOUTH SERVICE

ROTARACT

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Youth Service, the Committee shall formulate plans and programs for the organization of new Rotaract Clubs and an integrated program for the Rotaract clubs in the district, in consultation and coordination with Rotary Clubs; update the listing of active Rotaract clubs; coordinate with the District Rotaract Representative; and work together with the district Rotaract organization, as an organ of Rotary.

INTERACT

Reporting to the Senior Deputy Governor and the District Coordinating Chair for Youth Service, the Committee shall formulate plans and programs for the organization of new Interact Clubs, and an integrated program for the Interact club in the district, in consultation and coordination with Rotary Clubs; update listing of active Interact clubs; coordinate with the District Interact Representative, and work together with the district Interact organization, as an organ of Rotary.

RYLA

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Youth Service, the Committee shall plan and organize the district Rotary Youth Leadership Awards, a structured program for young people ages 14 through 18, and 19 through 30, respectively. The age groupings are meant to address varying needs and maturity levels.  The RYLA is intended to develop qualities of leadership and citizenship and personal development among the young people of the community. The Committee shall submit preliminary plans (schedule, host clubs, mechanics, budget, etc.) to the Senior Deputy Governor (Programs, Operations, District Affairs), and the District Coordinating Chair. 

NEW GENERATION CONFERRENCE

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Youth Service, the Committee shall assist the club or group of clubs by area, in planning and organizing youth conferences in their communities, or in organizing a district-wide New Generation Conference; The Committee shall submit preliminary plans (schedule, host clubs, mechanics, budget, etc.) to the Senior Deputy Governor (Programs, Operations, District Affairs), and the District Coordinating Chair.     

YOUTH OLYMPICS

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Youth Service, the Committee shall plan and organize the annual Youth Olympics and shall submit the preliminary plans (schedule, host clubs, mechanics, budget, etc.) to the Senior Deputy Governor (Programs, Operations) and the District Coordinating Chair.

DISTRICT ROTARACT ASSEMBLY

            Reporting to the Senior Deputy Governor and the District Coordinating Chair for Youth Service, the Committee shall plan and organize the District Rotaract Assembly.

DISTRICT INTERACT ASSEMBLY

Reporting to the Senior Deputy Governor and the District Coordinating Chair for Youth Service, the Committee shall plan and organize the District Interact Assembly.

DISTRICT CONFERENCE

            The Committee shall plan and organize the District Conference for the Rotaract Clubs and the Interact Clubs.

DISTRICT ROTARACT REPRESENTATIVE

            The District Rotaract Representative shall be responsible for the coordination and liaison of the Rotaract Clubs within the District with the District Leadership.

DISTRICT INTERACT REPRESENTATIVE

The District Interact Representative shall be responsible for the coordination and liaison of the Interact Clubs within the District with the District Leadership.

 

THE ROTARY FOUNDATION

THE ROTARY FOUNDATION COMMITTEE

            Reporting to the District Governor, The District Rotary Foundation Committee shall be composed by three (3) Past District Governors, who will serve on a staggered term of three years, to provide continuity and to avoid total turnover of the committee each year.

            The Chairman shall serve for one year, while the other two will serve for two and three years respectively.

            Each year, a new member will be appointed for a term of three years, to fill up the vacancy in the Committee that will occur upon the end of the term of the Chair; and on his third year, he/she will become Chairman. The member with the original term of two years automatically becomes the Chair, to complete his last year. The member with the original three year term will serve for two years and move to become the Chair on his last year.

ANNUAL GIVING

            Reporting to the DRFC, the committee shall be responsible for the achievement of the overall Rotary Goal for Annual Giving.

PAUL HARRIS

            Reporting to the DRFC, the committee shall prepare a plan of action aimed at motivating Rotarians to become Paul Harris Fellows.

SUSTAINING MEMBER

            Reporting to the DRFC, the committee shall promote and motivate Rotarians to become Sustaining Members of the Rotary Foundation.

PERMANENT FUND

            Reporting to the DRFC, the committee shall promote and motivate Rotarians to contribute to the Permanent Fund of the Rotary Foundation.

BENEFACTORS

            Reporting to the DRFC, the committee shall formulate plans to motivate Rotarians to become Benefactors of The Rotary Foundation.

MAJOR DONORS

            Reporting to the DRFC, the committee shall formulate plans to motivate Rotarians to become Major Donors of The Rotary Foundation.

BEQUEST SOCIETY

            Reporting to the DRFC, the committee shall formulate plans to motivate Rotarians to become members of the Bequest Society.

MATCHING GRANTS MONITORING

            Reporting to the DRFC, the committee shall encourage and assist clubs in the preparation of their application for Matching Grants; and shall provide expert advice regarding the availment of matching grants from the Rotary Foundation. He/She shall monitor compliance of clubs with the Rules of TRF on the Matching Grants and ensures that Club submits interim and final reports on time.

GSE (Outbound)

            Reporting to the DRFC, the committee shall formulate the terms of reference and the criteria for the selection of the GSE Team Leader and the members of the Outbound Team. He/She shall be in charge of the screening and the selection of the qualified professionals nominated by the Clubs for members of the Outbound Team and the Team Leader. He/She shall assist in the preparation and training of the outbound Team.

GSE (Inbound)

            Reporting to the DRFC, the committee shall arrange for the arrival and departure of inbound GSE Teams, supervise the program, including their itinerary and family hosts, their vocational activities, and club visits, attendance to the District Conference, and other activities, in collaboration with the Senior Deputy Governors of the 4 Areas in the district.

GSE ADVISERS

            Reporting to the District Governor, they shall provide advice and counsel to the GSE Committees both in the selection of the Outbound Team and the preparation of the Program for the Inbound Team.

TRF ALUMNI

            Reporting to the DRFC, the committee shall compile the list of TRF Alumni from the District and provide opportunities for their continuing participation in Rotary. He/She shall plan and sponsor a fellowship of all TRF Alumni.

POLIO PLUS

            Reporting to the DRFC, the committee shall encourage Clubs to support the fund campaign; he/she shall conceptualize and assist clubs in undertaking Polio Plus fund raising activities.

AMBASSADORIAL SCHOLARS

            Reporting to the DRFC, the committee shall formulate plans for the proper monitoring and supervision of the Ambassador Scholar to the District.

PEACE SCHOLAR

            Reporting to the DRFC, the committee shall undertake the screening of qualified individuals nominated by the Clubs for the Rotary World Peace Scholarship and submit the application to the  District Governor for endorsement to Rotary International.

 

MEMBERSHIP DEVELOPMENT

MEMBERSHIP DEVELOPMENT COMMITTEE

            The Membership Committee shall be composed by three (3) members who are well qualified and Membership oriented Rotarians in the District, who will serve on a staggered term of three years, to provide continuity of the committee each year.

            The Chairman shall serve for one year, while the other two will serve for two and three years respectively.

            Each year, a new member will be appointed for a term of three years, to fill up the vacancy in the Committee that will occur upon the end of the term of the Chair; and on his third year, he/she will become Chairman. The member with the original of two years automatically becomes the Chair, to complete his last year. The member with the original three year will serve for two years and move to become the Chair on his last year.

RECRUITMENT & RETENTION

            Reporting to Membership Development, the committee shall prepare a plan of action for the effective accomplishment of the Districtís overall goals on recruitment and Retention.

EXTENSION

            Reporting Membership Development, the committee shall prepare a plan of action for the effective accomplishment of the Districtís overall goals on extension.

GOVERNORíS SPECIAL REPRESENTATIVE

            Reporting Membership Development and the District Governor,  the DGSR shall assist in the organization of an extension club in accordance with the procedures and guidelines set by the district and Rotary International.

 

DISTRICT AFFAIRS

SDG FOR DISTRICT AFFAIRS

            The Senior Deputy Governor for District Affairs provides for the detailed planning and control of district affairs; and thereby achieve for the District, the greatest degree of efficiency and success. The SDG for District Affairs participates in the overall planning and implementation of District Affairs that ensures full collaboration and coordination with host clubs and the district leadership.

            The Deputy Governor for Manila, Pasay, Cavite,, and Mindoro, shall directly assist the SDG for District Affairs.

DISTRICT TASK FORCE

            The District Task Force will ensure that the Presidential Emphases on Literacy & Education, Water, Health, and Hunger, and the Public Image of Rotary, as well as the thrust to promote the RI Convention in Malmo-Copenhagen, are propagated all throughout the district.

THE ROTARY ACADEMY

            The Rotary Academy shall establish and develop a curriculum of Rotary Education/Information necessary for the formation of an Institute of Rotary Learning, from basic course, to secondary, and leadersí course, for the benefit of clubs and the Rotarians of the District. It shall provide the training and accreditation of a pool of training leaders who will make themselves available for the conduct of seminars and workshops. It shall also be responsible for the planning of a permanent site of the Rotary Academy for the training and/or seminars, scheduled as a regular curriculum course.

            The Rotary Academy will headed by a Board of Trustees to be assisted by an Executive Director to carry out the objectives of the Rotary Academy.

ADVISERS TO THE GOVERNOR

            The Advisers to the Governor shall consist of Past District Governors, who, upon request, will provide words of wisdom, advice, and counsel to the District Governor.

DISTRICT NOMINATING COMMITTEE

            The District Nominating Committee will be duly constituted and will be responsible for the selection of the District Governor-Nominee for the next Rotary Year. They will be assisted by the District Leadership whenever necessary and practicable.

PREPARATORY COMMITTEE

            The Preparatory Committee of the District Governor-Elect will be encouraged to prepare their plans for the Rotary Year and shall be assisted by the District whenever necessary and practicable.